Lead Contract support

Company Profile

CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.

Job Title: Lead Contract Support

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Lead Contract Support to join the team located in Victoria.

Role Summary:

• The main responsibility of this role is to provide leadership to the Business Unit Contract Support team and financial and administrative support to the Finance & Contract Support Manager.
• Assist with the control of all financial and commercial aspects of contracts
• Assist in the production of supporting financial information
• Maintain and update both manual and computer records relating to areas for which CBRE is responsible
• Prepare and issue predefined reports which form part of the contract and customer requirement
• Administer quality management system documentation and ensure compliance
• Liaise closely with the site team and head office, ensuring accurate processing of quotations, purchase orders, invoices, timesheets and holiday records
• Undertake general office duties relating to the contract including:
• Correspondence and filing
• Minutes of meetings
• Preparation of reports and documentation
• Updating of electronic records
• Material ordering and administration
• Subcontractor administration
• Raising purchase orders and ensuring that purchase orders are updated
• Production of valuations and presentation of results
• Contract renewal documentation
• Production of short-range plan information
• Quote logging and processing
• Collating timesheets from engineers, chasing and checking quality of data
• Application billing preparation and billing of all Maintenance and Extra Works through SAP Ariba
• Contract escalation process
• Undertake the training of staff as and when required and run regular training gap reports from the training tracker
• Enable full auditable trails for invoices, timesheets, material orders and goods received notes
• Be responsible for the commercial support on the contract through to final account
• Collate and present portfolio reviews
• Run weekly aged debt reports and liaise with the client to resolve any issues
• Complete month-end reports for the Finance Manager
• Book and arrange travel for EMEA shutdowns through the client's booking system
• Collate monthly forecasting information
• Collate a monthly finance report for clients
• Raise annual maintenance purchase orders

Experience Required:

• A degree or qualification in Finance, or experience within a Finance role, preferred
• A comprehensive understanding of a range of processes, procedures, systems and concepts within own job function
• Advanced mathematical skills, including the ability to calculate percentages, discounts and markups
• Must demonstrate a strong sense of customer focus
• Excellent verbal and good basic written communication skills
• Accounting qualification or an interest in developing a career within Accounting and Finance
• Ability to evaluate and communicate unusual and/or complex content in a concise and logical way
• In-depth knowledge of Microsoft Office products including Word, Excel and Outlook
• Strong organisational skills with an advanced inquisitive mindset

DISCLAIMER
This job description is not intended to be an exhaustive list of duties and responsibilities. The post holder may be required to undertake additional duties appropriate to the level of the role. CBRE is an equal opportunities employer and welcomes applications from all sections of the community.