Property and Accommodation Coordinator

To support the day-to-day administration and management of the College's staff accommodation and wider property portfolio, ensuring properties are well maintained, compliant, correctly let and occupied in line with College policy.

Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.

Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, free eyecare vouchers, a cycle to work scheme, subsidised lunches during term time, free access to the College’s sport and leisure facilities and discounts at local retailers and businesses.

Staff Accommodation

• Maintain an accurate database of College accommodation, including property details, occupancy and availability.
• Coordinate incoming and outgoing occupants, ensuring check-ins and check-outs are completed for every move.
• Prepare and complete Licenses to Occupy for all properties.
• Arrange the provision and transfer of utilities and services, including moving dates, handovers and key management.
• Ensure outgoing occupants leave properties in line with their licence agreements, and assess and recover dilapidations where appropriate.
• Carry out annual property inspections and schedules of condition.
• Check empty properties weekly in line with insurance requirements.
• Manage furniture, furnishings, inventories and stock records in accordance with College policy.
• Support Council Tax arrangements in liaison with the Finance team.

Maintenance and Compliance

• Identify and report repairs, maintenance and redecoration needs, liaising with the relevant buildings team and contractors.
• Maintain a database of maintenance and property records.
• Support the Head of Property and Deputy Head of Property in ensuring statutory compliance, including Gas Safety, EPC, EICR, Asbestos and fire safety, and keep insurance records up to date.

Lettings and Short-Stay Accommodation

• Market and advertise vacant properties promptly to minimise void periods, including photographing and conducting viewings.
• Undertake annual property checks. 
• Ensure empty properties are checked weekly.
• Complete tenant compliance checks, including right to rent, credit checks, referencing and deposit registration.
• Support the management of the College's short-stay accommodation, including bookings, cleaners, maintenance and guest queries.

Salary and Working Pattern

All employees of Eton College are also expected to: 

• Develop a good understanding of safeguarding procedures, given all positions at Eton are classed as ‘regulated activity’.
• Demonstrate a commitment to safeguarding and promoting the welfare of children. This includes but is not limited to completing safeguarding training as required, complying with all safeguarding procedures and ensuring any safeguarding updates issued by the College are read and understood.
• Understand and comply with procedures and legislation relating to confidentiality.
• Display a commitment to and promotion of equality, diversity and inclusion.

Salary and Working Pattern

• Salary £22,000 per annum.
• Permanent contract - 52 weeks per year.
• 25 hours a week, five days a week – 9:30am – 2:30pm Monday – Friday.
• Occasional out-of-hours/call out work may be required to address accommodation issues. Time off in lieu will be agreed, where practicable with the Head of Staff Accommodation and School Estate Property Management

Skills and Competencies Required

• Good knowledge of Microsoft software e.g. Word and Excel.
• Strong literacy skills, with the ability to prepare clear reports, tenancy documentation, correspondence and records.
• Good numerical aptitude, including the ability to monitor budgets, analyse property-related data and maintain accurate financial records.
• Experience in estate agency, lettings, housing association or similar.
• Strong interpersonal skills and ability to communicate effectively with staff at all levels including senior members of staff.
• Self-motivated and proactive, with the ability to manage competing priorities and work independently.
• Calm, patient and professional approach when dealing with a range of stakeholders and situations.
• Demonstrable commitment to delivering a high standard of customer service and responding effectively to customer needs

Desirable criteria

• Knowledge Of Microsoft Access and property database.
• Driving Licence
• Basic understanding of domestic building construction.
• Interest in interior design.

We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates the diversity of both staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or socio-economic background.

If you have any queries about the application process or any problem with submitting your application online, the Recruitment Team will be happy to help. Should you require any reasonable adjustments to be made or facilities provided to enable you to apply online, please do not hesitate to contact us on (url removed) so we can make adjustments accordingly. 

DISCLOSURE CHECKS

Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including, but not limited to, reference checks with past employers, an Enhanced Disclosure from the Disclosure and Barring Service (including Barred List information), an online search and, where applicable, Prohibition checks. If you are successful in your application, you will be required to complete a DBS Disclosure Application Form.  Any information disclosed will be handled in accordance with any guidance and/or Code of Practice published by the DBS. The College is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions, reprimands and final warnings (including those which would normally be considered as “spent” under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the College.