Technical Data and Document Controller

PAYE and Umbrella payments only. 

Key Responsibilities

• Maintain and update asset records across information management systems, databases and CAFM platforms.

• Support the handover of asset information for maintenance and operations, including PPMs, maintenance plans and spare parts.

• Maintain accurate electronic and paper records to support contractual handback requirements.

• Prepare asset data, trend analysis, dashboards and management reports.

• Produce weekly and monthly reports covering asset performance, lifecycle tasks and contractual requirements.

• Support audits and statutory, mandatory and technical compliance checks.

• Work with internal teams to ensure asset databases remain accurate and up to date.

• Identify and escalate risks relating to asset data integrity.

• Monitor specialist subcontractor performance against SLAs and contract requirements.

• Provide general administration and facilities coordination support as required.

Success Measures

• Accurate asset capture and validation across M&E, building fabric, statutory maintenance and lifecycle tasks.

• Effective management of multiple workloads in line with contractual SLAs and client requirements.

• Accurate reporting, record management and compliance with information governance requirements.

• Strong communication and stakeholder management.

• Good organisation, prioritisation and problem-solving skills.

• A proactive, flexible and collaborative approach.

Skills & Experience

• Valid SC security clearance is essential.

• Advanced Microsoft Excel skills and experience with Microsoft 365 applications.

• Experience using CAFM databases, such as Concept Evolution.

• Experience with asset capture software, such as Mobiess.

• Level 4 or above technical or numerical qualification involving numerical analysis.

• Strong numerical, analytical and problem-solving skills.

• Ability to produce clear, accurate reports and present data effectively.

• Excellent organisation, time management and communication skills.

• Ability to work independently, manage competing priorities and contribute effectively within a team.

Core Competencies

• Delivering results.

• Clear communication.

• Customer focus.

• Collaboration and teamwork.

• Continuous improvement.