Document Controller

Role Definition

The Document Controller will be responsible for providing Document Control and administrative support in all aspects of the project lifecycle, ensuring that we are at all times delivering a high-quality service and in accordance with legislation and Pure DC’s policies and practices.

They will have strong organisational, communication and IT skills with the ability to deliver high-quality work whilst managing several conflicting priorities and will demonstrate a high level of energy, commitment and enthusiasm for their work.

Core Responsibilities

Document Control

Manage classification, sorting, indexing, filing, archiving and retrieval activities of all documentation within the Project SharePoint folders and maintain in line with Pure standards

Manage Aconex as Project Level Administrator i.e. manage the document review and assurance process, workflows and template set-up, maintain the Aconex project directory and regularly update external users, produce system reports, and track and chase overdue tasks

Maintain the Document Register/MIDP, and quality assurance of received information

Support all project stakeholders in the use or Pure EDMS in line with Pure’s BIM requirements

Production of internal reports and documents in accordance with company standards & branding and assist the teams with general administration as needed

Work alongside colleagues to support delivery on any project where there is a greater need for capacity, or to cover sickness or absences where needed

Administration

Administration of expenses for Senior Managers

Ensuring the office is clean and fully stocked

Planning/coordinating the commitments and meetings on site

Arrange couriers as required

Supporting the Campus Director or Senior Management Team with:

managing diaries, ensuring they are up-to date

travel /accommodation bookings

Arranging meeting rooms

Organising internal and external events, including drafting itineraries, preparing agendas, PowerPoint presentations, and circulation of papers Welcoming guests and customers in a professional manner whether in person or on the telephone; answering or directing inquiries

Actioning day to day ad hoc administration, filing, printing and production of documents in a timely fashion

Monitor and manage critical dates for the project and ensuring key stakeholders are kept informed at all times of schedule

Manage the production of documents and emails and check work carefully for accuracy and layout

Knowledge and Skills

Proven experience of managing high level priorities, with a hands-on, practical approach

Well organised and methodical with excellent attention to detail, ensuring accuracy in all client communications and deliverable

Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges

Positive can-do attitude with the ability to adapt to change

Proven experience of managing high level priorities, with a hands-on, practical approach

Note:  The successful candidate will be required to complete pre-employment screening to BS7858:2019, or national equivalent. (Covers: Confirmation of identity, legal right to work, financial probity, criminal history and associations with proscribed organisations). It is the policy of Pure DC that all individuals have a responsibility for the security and protection of company’s Information and IT Resources over which they have control, according to their role.