Payroll & HR Admin Officer

About the Role:

The Payroll & HR Administration Officer is responsible for the accurate and timely delivery of the Company’s payroll from start to finish, ensuring employees are paid correctly and all associated payroll, pension, HMRC and statutory requirements are completed within the required deadlines.
The role will work closely with HR and Finance and will also provide administrative support to the HR function outside of key payroll periods. Payroll remains the primary responsibility of the role.

Hours: Monday to Friday 8.30am to 5.00pm

Key Responsibilities

• Take full ownership of the monthly payroll process from start to finish, ensuring employees are paid accurately and on time.
• Process all payroll inputs including new starters, leavers, contractual changes, salary changes, overtime, allowances, deductions, statutory payments and other payroll adjustments before the relevant cut-off dates.
• Maintain accurate payroll records and complete appropriate checks and reconciliations before payroll is finalised.
• Act as the main point of contact for employee and management payroll queries, investigating and resolving issues accurately and promptly.
• Work closely with HR and Finance to ensure payroll information is accurate, complete and processed within agreed deadlines.
• Support the maintenance of the time and attendance system, including working patterns, absence, holiday, overtime and other information that impacts payroll.
• Manage pension administration, including auto-enrolment requirements, employee changes, monthly pension contributions and liaison with the pension provider.
• Complete HMRC payroll requirements, including relevant Government Gateway and Real Time Information (RTI) submissions and other statutory payroll reporting.
• Support the administration of statutory payments and ensure payroll activity remains compliant with current legislation and HMRC requirements.
• Coordinate the administration of P11Ds and Benefits in Kind, ensuring the required employee and benefit information is accurately collated and reported.
• Support annual benefit exercises, including the life assurance renewal, by providing accurate employee and payroll data as required.
• Produce regular and ad hoc payroll and employee reports for HR, Finance, senior management and the Board.
• Use Excel to analyse, reconcile and report payroll data for use across the business.
• Manage employee overpayments in conjunction with HR and Finance, maintaining accurate records and supporting appropriate recovery arrangements.
• Maintain up-to-date knowledge of payroll legislation and statutory changes and ensure payroll processes are updated where required.
• Review existing payroll systems and processes, identifying opportunities to improve accuracy, controls and efficiency.
• Support payroll system changes, upgrades or implementation projects where required.
• Maintain accurate employee information across payroll and associated systems.
• Provide administrative support to HR where payroll priorities allow, including preparation of standard employee letters and documentation, employee data and reports, starter/leaver administration and maintenance of HR records.
• Maintain appropriate confidentiality and security when handling payroll, financial and employee information.

Essential Requirements

• Demonstrable experience of independently completing a UK payroll process from start to finish.
• Strong working knowledge of UK payroll legislation, HMRC requirements and statutory payroll processes.
• Experience of pension administration and workplace pension auto-enrolment requirements.
• Experience of dealing with HMRC payroll submissions and statutory reporting.
• Experience of administering P11Ds and/or Benefits in Kind.
• Experience using payroll software. Experience of PayFit would be advantageous.
• Experience using a time and attendance system.
• Experience of reviewing payroll systems, processes or controls and identifying improvements.
• Experience of payroll system implementation, migration or significant system change would be advantageous.
  Previous experience supporting HR administration would be advantageous but is not essential.